Invoicing
Estimate & Quote Generator
Build a clean estimate or quote with your logo, line items, and totals, then download it as a PDF to send to a client. Free, no signup, nothing stored.
Your business
Prepared for
Details
Line items
Your Business
ESTIMATE
From
—
Prepared for
—
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
Generated in your browser. Nothing is uploaded or stored.
✳ Free · No signup · Runs in your browser — we never store your numbers
Small business guide
What this tool helps you do
Use this free estimate and quote generator to give a prospective client a clear, professional price before the work begins. Add your logo, list what you propose to do, set a validity date, and download a polished PDF to send. It is built for freelancers, contractors, and small businesses that win work by quoting quickly and looking credible.
An estimate is how you set expectations and stand out from competitors who send a number in a plain email. Everything here runs in your browser — your details and pricing are never uploaded or stored. When the quote looks right in the live preview, download the PDF and send it to close the deal.
How to use this tool
- 1
Enter your business name, contact details, and optionally upload a PNG or JPEG logo.
- 2
Add the prospective client's name and details in the prepared-for section.
- 3
Set an estimate number, the date, and a "valid until" date so the client knows how long the price holds.
- 4
Add a line for each product or service you propose, with a description, quantity, and rate. Totals update as you type.
- 5
Set a tax rate and any discount, add notes about scope or next steps, then click Download PDF.
Formula
Line amount = quantity × rate. Subtotal = sum of all line amounts. A discount is applied to the subtotal, then tax is charged on the discounted amount. Estimated total = subtotal − discount + tax.
- The totals work exactly like an invoice, so the estimate matches the bill the client will eventually receive.
- Show tax as a separate line so the client sees the pre-tax price and the final figure.
- A "valid until" date protects you if your costs change — the quote is only good for that window.
- Estimates are not legally binding invoices, but a clear one sets expectations and reduces disputes later.
Examples
Contractor project quote
A contractor quotes a small renovation job with two line items and sales tax.
Inputs
- Line 1: Materials — Qty 1, Rate $1,200
- Line 2: Labor (16 hrs) — Qty 16, Rate $75
- Tax rate: 7%
Result
Subtotal is $2,400, tax is $168, and the estimated total is $2,568.
Breaking out materials and labor shows the client where the money goes and makes the quote easier to approve.
Quote with a first-project discount
An agency offers a 15% new-client discount on a project quote.
Inputs
- Line 1: Website design — Qty 1, Rate $4,000
- Line 2: Copywriting — Qty 1, Rate $1,000
- Discount: 15%
Result
Subtotal is $5,000, the 15% discount is $750, and the estimated total is $4,250.
Showing the discount as its own line makes the client feel the value of the deal instead of just seeing a lower number.
Key terms
Estimate vs quote
The terms are often used interchangeably for small jobs. An estimate is an approximate price; a quote is usually a firmer figure. Both set expectations before the work starts.
Valid until date
The date the quoted price expires. It protects you from being held to an old price if your costs or availability change.
Line item
A single proposed product or service with a description, quantity, and rate. The line amount is quantity times rate.
How to interpret the result
A clear estimate wins more work
A professional, itemized quote signals that you are organized and trustworthy. When you are competing on more than price, presentation matters — a clean PDF beats a number in the body of an email.
Turn the estimate into an invoice
Once the client approves, the same line items become the invoice. Keeping the estimate and invoice consistent avoids confusion and disputes when it is time to get paid.
Common mistakes
- Leaving off a "valid until" date and getting held to an old price months later.
- Quoting a single lump sum with no line items, which makes the client question what they are paying for.
- Forgetting to note assumptions or scope, so extra work becomes an argument instead of a change order.
- Not following up — an estimate is a sales document, so send it promptly and check back in.
Frequently asked questions
What is the difference between an estimate and a quote?+
An estimate is an approximate price that may change as the job is scoped; a quote is usually a firmer commitment. For most small jobs the terms are used interchangeably, and this tool works for either.
Is this estimate generator free?+
Yes. It is completely free with no signup, no account, and no watermark. Create as many estimates and quotes as you need.
Is my data uploaded or stored?+
No. The estimate is built entirely in your browser and the PDF is generated on your device. Nothing is sent to a server, so download and keep the PDF yourself.
Can I turn an estimate into an invoice?+
Yes. Once the client approves, re-enter the same line items in the Invoice Generator, or reuse the numbers directly, so the final bill matches the quote.
Should an estimate include tax?+
If you charge sales tax or VAT, show it as a separate line so the client sees both the pre-tax price and the final total. If you do not charge tax, leave the rate at 0.
How long should a quote be valid?+
It depends on how stable your costs are, but 14 to 30 days is common for small businesses. Set a "valid until" date so the price does not commit you indefinitely.